How to Add ESI (Employee’s State Insurance Scheme) in SalaryBox?

Modified on Tue, 19 Sep 2023 at 05:20 PM

What is ESI (Employee’s State Insurance Scheme)?

What are the ESI Contribution Rates?

How to Add ESI in SalaryBox? 

What is ESI (Employee’s State Insurance Scheme)?

Employee’s State Insurance is a government scheme that provides protection to employees against financial distress arising due to death/disablement/injury at work.

Under this scheme, the workers and employers are required to contribute to an insurance fund that grants benefits to employees when needed. 

Here is the list of the states with the minimum number of workers eligible for the scheme.

Minimum Number of Employees Required in the Different States
Sr. No.
Minimum Employees
Himachal Pradesh, Jammu & Kashmir, Madhya Pradesh, Maharashtra, Manipur, Meghalaya, Mizoram, Nagaland, Sikkim, Tamil Nadu, Uttar Pradesh, Arunachal Pradesh, Assam, Goa, Chandigarh, Daman and Diu, Dadra and Nagar Haveli, Andaman and Nicobar, Lakshadweep, and Outside India.

Jharkhand, Kerala, Orissa, Pondicherry, Punjab, Rajasthan, Tripura, Delhi, Karnataka, West Bengal, Andhra Pradesh, Bihar, Chhattisgarh, Gujarat, Haryana, Uttarakhand


What are the ESI Contribution Rates?

Workers with a monthly salary of more than 21,000 are not entitled to the scheme. In addition, workers with a daily average wage of 137 are exempted from their contribution. In this case, the employer will be entitled to contribute to the social security fund only.

The employer contribution rate is 3.25%while an employee has to contribute 0.75% of paid wages in every wage period.

How to Add ESI in SalaryBox? 


Create a salary template to add ESI. Follow the steps below to create your salary template on your Android phone.

1. Open the SalaryBox app and go to Settings.Click on Settings

2. Select Salary Settings.

go to salary setting to add ESI through android app

3. Choose Manage Salary (CTC Template). 

choose manage salary to add ESI through android app

4. Click on + Create Template. now create template to add ESI through android app

5. Then, enter the Template Name and basic salary percentage. 

6. You can add the remaining salary percentage as allowances if the basic salary is not 100%.Enter template name

7. Click in front of Employer ESI under Employer Contribution, select 3.25% Variable, and Save. 

template name and enter basic salary percentage through android app

8. Select the 0.75% Variable under the Deductions section and Save. now select the variable under deduction section through android app

9. Once done, click on Create Template to save it. 

once done the create template and save through android app


1. Open the SalaryBox app on your iPhone and click on the employee name you want to add ESI for.

click employee name to add ESI through iPhone


2. Tap on three dots at the top right corner and select Edit Employee from the drop-down.


click on edit employee for ESI through iPhone


3. Scroll down to the Salary Payment Info and select Edit ESI, EPF, and Allowance.


now go to salary payment info and edit ESI through iPhone


4. Choose the preferred month from the ‘Salary from’ option.


5. Click on Employer ESI under the Earnings section and select the 3.25% Variable.


choose prefered month and click on ESI through iPhone


6. Do the same under the Deduction section, and click on Update to complete it.


under deduction section click on update to complete through iPhone

You can also add allowance to the employee under the Add Allowance option. To know how to add an allowance, click here.


If you want to add ESI to an employee's salary, you can follow the steps given below and create a salary template in the desktop app.

1. Open the SalaryBox desktop app and select Settings.


2. Scroll down to Salary Settings and select Create Salary Template.


go to salary setting to create ESI template through desktop


3. Tap on +Create Salary Template.


now create template for ESI through desktop


4. Enter the Template Name and set the Basic salary percentage if you provide allowances.


5. Select Employer ESI under Employer Contribution and select 3.25% Variable. 


6. Click Save to save it.


7. Select Employee ESI under the Deductions section and select the 0.75% Variable and Save.


employee ESI under deduction section through desktop


8. Once done, click on Save to save the template.


now save the template after variable addition through desktop

Once created, you can set your salary template for specific employees. To know how to do it, refer to this article.

If you face difficulties adding ESI or need further assistance, contact our support team at

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