What is Employees' Provident Fund Scheme (EPF) and How to Set It Up?

Modified on Tue, 19 Sep 2023 at 04:25 PM

What is EPF (Employee Provident Fund Scheme)?

What are the EPF Contribution Rates?

How to set EPF in the SalaryBox App?

What is EPF (Employee Provident Fund Scheme)?

Employee Provident Fund is a retirement savings scheme (backed by the government) provided to all salaried employees. 

The employee and the employer contribute together, and the amount earns interest. A PF withdrawal can be claimed after retirement or after two months of changing jobs.

What are the EPF Contribution Rates?

Since EPF requires contributions from both parties, i.e., the employee and the employer, here’s how each party does their part.

Employee Contributions

Employees must contribute 10% to 12% of their basic salary.

Employer Contributions

The employer has to contribute the same amount, 10% to 12% of the employee’s basic salary but not more than 1,800 INR.

How to Set EPF in the SalaryBox App?

To set EPF in the SalaryBox app, you must create a salary template first. Follow the steps below to create a salary template with EPF added.


1. Open the SalaryBox app and go to Settings.Go to setting in the android version of SalaryBox

2. Scroll down and select Salary Settings.

go to salary setting to set EPF deduction in salarybox android app

3. Click on Manage Salary (CTC Template).

click on manage salary to proceed for EPF setting in salarybox android app

4. Select + Create Template.now create template to set EPF in salarybox android app

5. Name the Template and add the basic salary percentage. Make it 100% if you don’t provide any allowances. 

6. Tap before the Employer PF and select the desired value. 

7. Make the same changes under the Deductions sections. 

8. When done, click Create Template at the bottom to save the template. 

click on create EPF template and save it through salarybox android app

If you want your specific employees' salaries to be calculated based on the created template, you have to set the created template for the employees. To set the created template for the employees, click here.


1. First, open the SalaryBox app on your iPhone.


2. Click on the employee name to who you want to add EPF (Employee’s Provident Fund).


click on employee name you want to deduct EPF in iOS version of salarybox


3. Tap on the three dots at the top right corner and select Edit Employee from the list.


now select edit employee from the list through iOS version


4. Scroll down to the Salary Payment Info and click on Edit ESI, EPF, and Allowance.


scroll down to salary payment info and edit EPF in iOS version


5. Select the preferred month from the ‘Salary from’ option.


select the month for EPF deduction


6. Click on Employer PF under the Earnings section and select the preferred value.


now click EPF under earning section through iOS version


7. Follow the same steps on Employer PF under the Deduction section.


now click on employer PF under deduction section through iOS version


8. Once done, click on Update to save the details.


then complete it by updating it through iOS  version


1. Open the SalaryBox desktop application and go to Settings.


2. Scroll down to the Salary Settings and select Create Salary Template.


go to salary setting to create salary template to deduct EPF in desktop version of salarybox


3. Tap on + Create Salary Template.


now create salary template for EFP set up in desktop version


4. Name the Template and enter the basic salary percentage.


5. Tap in front of the Employer PF and select the desired value from the drop-down.


enter the desired value for EPF deduction in desktop version


6. Select the desired value for Employee PF under the Deductions section similarly.


7. Click on Save to create the template.


select desired value for employee pf under the deduction section in desktop version


Once the template is saved, you can set it for the specific employees with the help of this article.


If you’re having issues adding employee PF or need further assistance, you can contact our support team at support@salarybox.in

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