How to add staff?

How to add staff?

Adding staff one-by-one


  1. Go to ‘My Team’

  2. Click on ‘Add staff’ and further ‘Add one staff’

  3. Now add the following details:

  • Name

  • Job Title

  • Branch

  • Department

  • Mobile Number

  • Gender

  • Official Email ID

  • Date of Joining

  • Address


Note: All the aforementioned details are not mandatory apart from Name, Branch, and Mobile Number.

  1. Once done, tap on ‘Save’




Adding staff in bulk


  1. Go to ‘My Team’

  2. Click on ‘Add staff’ and further ‘Add multiple staff’

  3. Now select Branch to add staff and download the template

  4. In the downloaded template, add the following details in the required format:

  • Name

  • Country Code (eg. 91) (Mandatory for mobile numbers outside India)

  • Phone Number (Mandatory)

  • Personal Email ID and Official Email ID

  • Date of Joining (eg. 23/11/2021)

  • Date of Birth (eg. 23/11/2000)

  • Employee ID

  • Job Title

  • Employee Type

  • Current Address

  • Permanent Address

  • Gender

  • Marital Status

  • Blood Group

  • PF A/C No., ESI A/C No., UAN, Aadhaar, PAN, Bank Name, Bank Account Number, Bank IFSC Code, Bank Account holder Name, Guardian Name

  • Emergency Contact Name, Emergency Contact Country Code (eg. 91)

  • Emergency Contact Phone Number (eg. 9899111111)

  • Emergency Contact Relationship

  • Emergency Contact Address


  1. Once all the details have been added, now upload the same updated Excel file to ‘Upload Staff Details’ and the staff will be added in bulk.



    • Related Articles

    • How to add Loan?

      A loan is an arrangement between an employer and an employee in which the employee agrees to pay back the borrowed sum in equated monthly installments (EMIs). To add a Loan for an employee: Navigate to ‘Run Payroll’ under > 'Payroll' tab Tap on the ...
    • How to add Reimbursements?

      To add a reimbursement for an individual employee: Navigate to the Payroll tab and select the Reimbursements option. Click > 'Add Reimbursement.' Enter the reimbursement amount, payment date, and any relevant notes. Attach any necessary files to ...
    • How to add Incentives?

      To add incentives for an individual employee: Navigate to the Payroll tab. Select the Incentives option. Click on the name of the employee you want to add an incentive for. Fill in the form with details such as the incentive amount, payment date, and ...
    • How to Active, Inactive, and Delete staff?

      Active, Inactive, and Delete Staff SalaryBox provides options to manage your staff status efficiently. You can mark employees as Active or Inactive according to your requirements. If an employee is temporarily off the system, you can set their status ...
    • How to Invite Staff / Employee Onboarding?

      Admins can now effortlessly invite staff to join SalaryBox directly from the app. This streamlined process allows the admin to extend a warm welcome to new staff members quickly. With just a few clicks, staff can self-onboard, ensuring they can ...