Add Bonus, Incentives and Reimbursements

Add Bonus, Incentives and Reimbursements

You want to add extra earnings like bonus or reimbursements, to employee salaries. Including these components makes sure employees are fairly compensated for additional work or expenses.


Bonus Wage

On Web (Admin Panel):

  1. Go to the Payroll tab and click on Run Payroll

  2. Select the employee's name

  3. Find the Bonus Wage section and click + Add Bonus

  4. Enter the required details:

    • Bonus Amount

    • Payment Date

    • Notes (optional)

  5. Click Save Bonus to complete


On Android App:

  1. Log in to the SalaryBox app

  2. On the homepage, tap the employee’s name

  3. Go to the Salary section

  4. Scroll down and tap on Bonus

  5. Fill in the bonus details and tap Save



Incentives

Incentives are extra payments awarded to employees based on performance or achievements. You can add incentives individually or in bulk.


On Android (Individual Employee):

  1. Log in to the SalaryBox app

  2. On the homepage, tap the employee’s name

  3. Go to the Salary section

  4. Scroll down and tap on Incentives

  5. Enter the incentive amount, payment date, and any notes

  6. Tap Save


On Web (Individual Employee):

  1. Go to the Payroll tab

  2. Click on Incentives

  3. Select the employee's name

  4. Enter the amount, payment date, and notes

  5. Click Save


On Web (Multiple Employees via Bulk Upload):

  1. In the Incentives section, click Import Incentives

  2. Download the Excel template

  3. Fill in the incentive details for each employee in the template

  4. Save the file

  5. Return to the Incentives page and click Upload

  6. Select your file to upload—SalaryBox will process and apply the incentives in bulk


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Reimbursements

A reimbursement is a payment made to an employee for expenses they've covered on behalf of the company.


For Individual Employees (Web):

  1. Go to the Payroll tab and click Reimbursements

  2. Click Add Reimbursement

  3. Enter the amount, payment date, and any notes

  4. Attach supporting files or bills (if any)

  5. Click Save


For Individual Employees (Android App):

  1. Log in to the SalaryBox app

  2. Tap the employee’s name → go to Salary → tap Reimbursement

  3. Enter the amount, payment date, and notes

  4. Attach relevant files or bills

  5. Tap Save


For Multiple Employees (Bulk Upload - Web Only):

  1. Click Import Reimbursements in the Reimbursements section

  2. Download the template file

  3. Fill in reimbursement details for each employee

  4. Save the file and click Upload

  5. Select the saved file to apply reimbursements in bulk


How Employees Can Request Reimbursement (App):

  1. Log in to the SalaryBox app

  2. Go to Profile > Request Reimbursement

  3. Enter:

    • Payment Amount

    • Date of Payment

    • Notes (if any)

    • Attachments (optional)

  4. Tap Add Reimbursement

Employees can track their requests under All / Pending / Approved / Rejected.


How Admins Can Approve Reimbursement Requests:

  1. Log in to SalaryBox

  2. Go to Pending Requests > Reimbursement Requests

  3. Click the three dots to view/edit request details

  4. Approve or reject the request as needed

  5. Admins can view all past requests under the History tab

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